AI Services Price Reasonableness Worksheet

GOV AI BENCHMARKS

AI Services Price Reasonableness Worksheet
Version 1.0 | February 2026

AI Services Price Reasonableness Determination

Procurement Reference No.

Date

Prepared By

Section A — Service Classification (Select One)

GAB-R Reasoning AI
$18.00 – $28.00 / 1K queries

GAB-B Basic AI
$0.50 – $1.50 / 1K queries

GAB-A Advanced AI
$8.00 – $15.00 / 1K queries

GAB-P1/P2 Productivity Tier
$8.00 – $45.00 / seat / month

GAB-S Standard AI
$3.00 – $8.00 / 1K queries

GAB-P3/P4 Enterprise Tier
$45.00 – $100.00 / seat / month

Section B — Volume & Cost Analysis

Item	Benchmark / Estimate	Vendor Proposal
Units / Seats
Contract Term
GAB Benchmark Rate		N/A
Estimated Annual Cost
Total Contract Value
Variance from Benchmark	N/A

Section C — Price Reasonableness Determination

WITHIN BENCHMARK

Vendor pricing is within GAB benchmark range. No further justification required.

ABOVE BENCHMARK — Justification Required

Vendor pricing exceeds GAB benchmark. Attach justification memo (e.g., specialized capability, security requirements, sole source).

BELOW BENCHMARK — Due Diligence Required

Vendor pricing is significantly below benchmark. Verify Year 2+ pricing and promotional terms.

Year 2 Renewal Cost (if disclosed):

Promotional Pricing Expiration:

Section D — Certification

I certify that the price analysis documented herein was conducted in accordance with applicable procurement regulations and that the determination above represents my professional judgment based on available market data.

Signature

Printed Name

Title

Date

GOV AI BENCHMARKS

Reference & Audit Worksheet
Version 1.0 | February 2026

Section E — GAB Rate Reference Table

Code	Benchmark Rate	Service Tier	Example Use Cases
GAB-R	$18–28 / 1K	Reasoning AI	Multi-step analysis, decision support, policy evaluation, complex problem-solving
GAB-A	$8–15 / 1K	Advanced AI	Research assistance, technical writing, code generation, detailed analysis
GAB-S	$3–8 / 1K	Standard AI	Document drafting, general Q&A, translation, summarization
GAB-B	$0.50–1.50 / 1K	Basic AI	Simple extraction, form processing, classification, basic queries
GAB-P1/P2	$8–45 / seat	Productivity	Light-to-standard monthly usage; occasional to daily AI assistance
GAB-P3/P4	$45–100 / seat	Enterprise	Heavy usage; power users, developers, full-suite access with reasoning

Note: "1K" = 1,000 queries. Rates based on aggregated market data as of publication date. Verify current rates at occupant.ee/gov.

Section F — Vendor Audit Checklist

Renewal Pricing: Year 2+ pricing disclosed and documented

Escalation Cap: Annual price increase cap specified (recommend ≤5%)

Data Portability: Exit terms and data export provisions confirmed

Usage Audit Rights: Agency can audit actual vs. billed usage

Model Disclosure: AI model(s) powering service identified

Security Compliance: FedRAMP / StateRAMP / applicable security certification verified

SLA Terms: Uptime guarantee and remedies documented

Section G — Fiscal Impact Projection

Annual Cost Projection Formula

[ Seats ] × [ Midpoint Rate ] × [ 12 months ] = Annual Cost

Seats

Rate ($/seat/mo)

Projected Annual

For query-based pricing: [ Estimated Annual Queries ÷ 1,000 ] × [ GAB Rate ] = Annual Cost

Section H — Additional Auditor Comments